Industries / Staffing agencies and payroll services
Automation for staffing agencies and payroll services
We automate the paperwork between hours worked and money paid: timesheets, payroll and invoice checks, onboarding documents, billing rates and worker questions. Your team spends its time with clients and workers.
Five jobs that repeat every pay period, and what we build for each
Timesheets in every format
The problem Hours arrive as photos, spreadsheets, texts and client portal exports, and someone types them into payroll every week.
What we build Timesheet intake that reads each format, records hours per worker and day, and flags overtime and missing client approvals.
What you get Payroll that starts from clean hours, with fewer corrections after the run.
Hours, payroll and invoices that should agree
The problem The hours on the timesheet, in the payroll run and on the client invoice should match, and small differences cost money or trust.
What we build Automated checks that compare approved hours, payroll and invoice lines for every worker and list only the differences.
What you get Invoices that match the hours worked, and fewer client disputes.
Onboarding paperwork
The problem New workers need applications, I-9 documents, tax forms, direct deposit details and certifications, and missing items hold up their first shift.
What we build An onboarding checklist for each worker that tracks what is complete, sends reminders and warns before certifications expire. Your staff still verify identity documents themselves.
What you get Workers ready to start sooner, and a clear record for audits.
Billing rates by client and shift
The problem Each client has its own rates, markups and shift differentials, and one wrong rate repeats on every invoice line.
What we build A check of every invoice line against each client's agreed rates before invoices go out.
What you get Invoices that go out right the first time.
Questions from workers
The problem Workers ask about pay dates, pay stubs, schedules and time off, and recruiters answer the same questions all day.
What we build An AI assistant that answers from your handbook, pay schedule and policies and passes anything unusual to a person.
What you get Recruiters spend their time recruiting.
What a first project looks like
We start with one process. Timesheet intake or the hours-to-invoice check make a good first project because they run every pay period and the result is easy to check. We agree on a fixed price and a finish line before we start.
Questions owners ask
Do we have to change our software?
No. We build around the tools you already use, such as your payroll provider, your time tracking tools and your clients' portals.
Where does our client data go?
It stays in systems you control. We agree on what access we need before work starts, and each automation runs inside your own accounts.
What does a first project cost?
Each project has a fixed price that we agree on before work starts. We set it after a short call about the process you want to automate.
How do you make sure deadlines are met?
Before work starts we agree in writing on the scope, the price and the delivery date. You get progress updates along the way, and if anything puts a date at risk you hear about it early, with a plan to keep it.