Industries / Construction and trades
Automation for construction companies and trades
We automate the office work behind the jobs: vendor invoices, job costing, change orders, permits and subcontractor paperwork. Your team stays on the job site and still knows where every job stands.
Five jobs that keep the office behind the field, and what we build for each
Vendor and supplier invoices
The problem Invoices from suppliers and subcontractors arrive on paper, as PDFs and in email, and someone keys each one in and codes it to a job.
What we build Invoice intake that reads each invoice, pulls out the vendor, amount, job and cost code, and checks it against the purchase order. Anything unclear goes to a person.
What you get Invoices entered the day they arrive, and costs on the right job.
Job costs that are weeks behind
The problem By the time costs reach the job report, the job has moved on, so overruns show up too late to fix.
What we build A job cost report that refreshes daily from your accounting system and timesheets and compares spending with the budget for each cost code.
What you get Overruns spotted while there is still time to act.
Change orders
The problem Extra work gets agreed on site or by phone, and the paperwork, the price and the client's approval trail behind.
What we build A change order log that records each request, prices it, sends it to the client for approval and adds approved work to the job budget and the next invoice.
What you get Extra work that gets billed, and fewer disputes at the end of a job.
Permits, inspections and notice deadlines
The problem Each job has permits, inspections, preliminary notices and lien releases with their own dates, tracked on a whiteboard or in someone's head.
What we build A tracker for each job that lists every permit, inspection and notice with its date and sends reminders before each one is due.
What you get No missed inspections or notice deadlines, and one view of every job's paperwork.
Subcontractor certificates
The problem Subcontractors' insurance certificates and licenses expire at different times, and nobody notices until a payment or an audit.
What we build A tracker that requests updated certificates before they expire and flags any subcontractor whose coverage has lapsed before you pay them.
What you get Coverage confirmed for everyone on site, without a spreadsheet to maintain.
What a first project looks like
We start with one process. Invoice entry or job cost reporting make a good first project because the volume is steady and the result is easy to check. We agree on a fixed price and a finish line before we start.
Questions owners ask
Do we have to change our software?
No. We build around the tools you already use, such as your accounting software, your project management tools and your email.
Where does our client data go?
It stays in systems you control. We agree on what access we need before work starts, and each automation runs inside your own accounts.
What does a first project cost?
Each project has a fixed price that we agree on before work starts. We set it after a short call about the process you want to automate.
How do you make sure deadlines are met?
Before work starts we agree in writing on the scope, the price and the delivery date. You get progress updates along the way, and if anything puts a date at risk you hear about it early, with a plan to keep it.