Industries / Distributors and online sellers
Automation for distributors and online sellers
We automate order and inventory paperwork for wholesale distributors and online stores: purchase orders, invoice matching, stock counts, marketplace payouts and order status questions. Your team spends its time on customers and suppliers.
Five jobs that slow down an order business, and what we build for each
Purchase orders typed in by hand
The problem Customers send purchase orders as PDFs, spreadsheets and emails, and staff retype every line into the order system.
What we build Order intake that reads each purchase order, matches the items to your product codes and drafts the order for a person to confirm.
What you get Orders entered sooner, with fewer wrong items or quantities.
Matching supplier invoices
The problem Supplier invoices have to agree with the purchase order and with what actually arrived, and checking line by line takes hours.
What we build Automated matching of each invoice against the purchase order and the receiving record, listing only the lines where the price or quantity differs.
What you get You pay for what you ordered and received.
Stock counts that disagree
The problem The warehouse, the inventory system and each online listing show different quantities, so items oversell or sit unlisted.
What we build A daily reconciliation across your warehouse records, store and marketplace listings that flags differences and items that need reordering.
What you get Fewer oversold orders, and reorders placed before stock runs out.
Marketplace payouts
The problem Marketplace and payment platform deposits arrive net of fees, refunds and advertising, so a single deposit is hard to tie to your sales.
What we build Payout reconciliation that breaks each deposit into sales, fees, refunds and other charges and matches it to the bank.
What you get Books that agree with the bank, and a clear view of what each channel costs you.
"Where is my order?"
The problem Customers email and call asking about order status, and staff look up each one in the shipping system.
What we build An AI assistant that answers order questions from your order and tracking data and hands anything unusual to a person.
What you get Fewer status emails for your team, and faster answers for customers.
What a first project looks like
We start with one process. Purchase order entry or payout reconciliation make a good first project because the volume is steady and the result is easy to check. We agree on a fixed price and a finish line before we start.
Questions owners ask
Do we have to change our software?
No. We build around the tools you already use, such as your order or inventory system, your online store and marketplace accounts, and your accounting software.
Where does our client data go?
It stays in systems you control. We agree on what access we need before work starts, and each automation runs inside your own accounts.
What does a first project cost?
Each project has a fixed price that we agree on before work starts. We set it after a short call about the process you want to automate.
How do you make sure deadlines are met?
Before work starts we agree in writing on the scope, the price and the delivery date. You get progress updates along the way, and if anything puts a date at risk you hear about it early, with a plan to keep it.